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As an entrepreneur, you have to handle a whole lot of responsibilities. Everything is important and demands your attention. Needless to say, things can get pretty hectic and overwhelming. And that's when mistakes happen.
One of the most significant characteristics of a leader is to know how to distribute responsibilities. If you are aware of the tasks to delegate, your work will become easier. But what exactly does delegating a task imply?
To put it in simple terms, delegating means sharing or transferring responsibilities. Typically, the employer or superior delegates the tasks to the subordinates. Knowing which tasks to delegate is one of the most critical skills for any supervisor, manager, or entrepreneur.
"If you want to do a few small things right, do them yourself. If you want to do great things and make a big impact, learn to delegate."- John C. Maxwell
The key is to ensure that the job is entrusted into the right hands, lest things get even more complicated. With this in mind, there's a lot that you should know about delegating tasks. If that sounds interesting to you, then let's dive in!
Why Finds Tasks To Delegate?
Why is delegating responsibilities so crucial? You will be surprised at the difference in efficiency and performance once you learn this art. And yes, it truly is an art.
"If you really want to grow as an entrepreneur, you've got to learn to delegate."- Richard Branson
Here's how delegating tasks can do a world of good for you as an aspiring entrepreneur.
When you find tasks to delegate to appropriate individuals, you ensure that the work is transferred to the one whose skills are most suited for it. This increases the chances of the task being completed within the allotted time and with expertise. Hence, this not only improves efficiency but also reduces the stress of the employers or supervisors.
When the tasks are delegated to appropriate people, there is less chance of mistakes. Hence, performance and productivity improve significantly.
A Means To Learn And Grow
Sometimes, you can look for a task to delegate to someone who is not well-versed in it. This gives him the opportunity to learn and acquire newer skills. Therefore, you have a chance to coach and teach others by delegating them with new responsibilities and challenging them to venture into new territory.
Not only will this help the employee expand their knowledge base and acquire new skills, but it will also help you out in the future!
More Time To Focus On Higher-Level Tasks
If there are responsibilities that can be handled by others, you don't have to manage them on your own. Instead, you can delegate them to relevant people and free your schedule to work on more crucial things that demand your focus. De-cluttering your schedule also relieves you of significant stress.
Build Trust Between Workers
Delegating tasks enables the whole team to work together on a project. Hence, this leads to the development of trust. They are also encouraged to improve their communication skills. An organization has a better chance of prospering if the whole team moves forward with one goal.
How To Decide Which Tasks To Delegate?
"As all entrepreneurs know, you live and die by your ability to prioritize. You must focus on the most important, mission-critical tasks each day and night, and then share, delegate, or skip the rest."- Jessica Jackley
Determining which tasks to delegate can be a bit complicated. How do you decide what responsibilities you should keep to yourself and what should be assigned to others? More often than not, it's at this step that most managers and employers falter. This is because they end up delegating the wrong tasks, which invites trouble. Here are some tips that can make the process easier for you.
Filter The Tasks That Don't Need Your Presence Or Active Participation
There are a lot of tasks that take up a significant amount of your time. However, your involvement isn't really required for their completion. Your first job is to get rid of things that have been complicating your schedule unnecessarily.
Start by tracking your time closely down to the last minute. Notice how much time your various responsibilities take up. Now figure out which of these tasks don't really do much for the progress of your business, or can easily be done by anyone else. These are the first ones that should be delegated. For instance, you don't have to handle the social media posting for your company. You can assign the responsibility to someone well-versed in social media engagement.
Let Someone Else Handle The Administrative Tasks
Routine administrative tasks take up a lot of your time. But they don't really require your skills. It won't really make a difference if someone else handles them since these responsibilities don't require you to use your strengths or talent.
This is one of the easiest tasks to delegate. Hand over this responsibility to a staff member. However, make sure that you keep track of their progress and give them deadlines for things so that they understand what is expected. The last thing you want to do is end up seeming passive aggressive because you are expecting something they have no idea you're expecting.
Find Tasks That Are Repeated Too Often
Given that your workflows is most likely already exhausting, do you really have to do the same thing time and again? Find repeatable tasks in your schedule that have been monopolizing your time.
Ease your workflow by picking a task to delegate at a time. Figure out how much time you will save if you hand this particular job to someone else.
Acknowledge That You Aren't Good At Everything
Just because you are an entrepreneur doesn't imply that you know it all. There are bound to be some things that aren't your forte. Don't hesitate to accept if there are tasks that you can't perform. Furthermore, take the time to organize and delegate them to the right people.
If a given task takes up too much of your time because you have to learn how to do it, it's best to hand it over to someone else (unless it's a crucial skill needed to be learned). This will give you more time to focus on your business.
Figure Out What Tasks Can Help Others Grow
Everyone wants to be challenged at work. It will become challenging for you to retain employees if they feel the job isn't giving them a chance to grow. Therefore, look for tasks to delegate that gives your team the opportunity to develop their skills.
It will benefit your business to keep the employees engaged. Just make sure that you assign responsibilities based on your employees' interests and talent.
Problems Encountered In Looking For Tasks To Delegate
Yes, the importance and benefits of delegating work are pretty clear. Yet, many employees are still hesitant to go ahead with it. Eli Broad, famously stated
"The inability to delegate is one of the biggest problems I see with managers at all levels."
They think it's easier to manage it all on their own. Let's discuss some of the reasons for this.
- When you delegate a task, you don't really lose accountability. If something goes wrong, you will still be held responsible. Many managers are stressed about being held liable for someone else's actions.
- Delegating responsibilities requires you to relinquish control which is not something many are comfortable to do.
- It requires time and effort to train people. When you hand over responsibility to someone else, you must mentor them to ensure that the task is completed on time. A lot of people aren't willing to take up this responsibility.
How To Delegate Tasks Effectively
"No person will make a great business who wants to do it all himself or get all the credit."- Andrew Carnegie
The apprehensions related to delegation of responsibilities are understandable. However, most of these issues can be solved if you hand over the responsibility carefully. Here are some tips that can help you out if you have tasks to delegate.
Select Appropriate People For The Job
As an employer and leader, you must know your team's strengths, weaknesses, and interests. And it's up to you to ensure that their potential is used in the best way possible.
If something requires collaboration with others, it's not advisable to hand it over to those who prefer to work alone. Always delegate tasks depending on your employee's talent and skills! This will not only build trust but also increase the chances of the work being done perfectly.
Explain The Reason For Delegation
Furthermore, don't just hand over a job to someone out of the blue. Give them some context about why you decided to delegate the task to them. This will instill a sense of responsibility in them and also enable them to grow.
Be Accurate With Your Instructions
Of course, you shouldn't micromanage your employees once you have delegated some tasks to them. However, it's vital that they are given basic details to complete the job efficiently.
Let your employees know what the goal of the task is and allow them to handle it in their own way. It's quite possible that they will manage it differently compared to you. But if they get you your desired result, there's no reason to panic.
Invest In Training
You can't expect your employees to learn it all in no time. Therefore, ensure that they have the tools and resources that will enable them to fulfill their responsibilities efficiently.
Let Them Take Charge
Once you have delegated the responsibility to someone else, don't make them feel as though they can't make any decisions. Give them enough authority to be comfortable in making decisions and asking questions.
Focus On Your Work By Looking For Tasks To Delegate!
Of course, even when you delegate responsibilities, you have to keep a check. Don't forget to give them your feedback and pointers for improvements. And always show your appreciation for a job well done.
"Don't tell people how to do things, tell them what to do and let them surprise you with their results."- George S. Patton
You already have too much on your plate. There's no reason to stretch yourself thin if there are some things that can be handled by others. A company flourishes if backed by a strong team!
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